Position summary
WCGTX is seeking an Office & Administrative Coordinator to keep provider schedules accurate, coverage complete, and teams informed across a multi-site healthcare staffing operation. This role combines daily scheduling ownership with responsive office and onboarding support.
You will coordinate schedules for physicians and advanced-practice providers, communicate changes, resolve coverage gaps, and support related travel, reporting, and administrative logistics.
Responsibilities
- Build, maintain, and distribute schedules for physicians, physician assistants, nurse practitioners, and other staff.
- Track availability and time-off requests and fill open shifts before they become coverage gaps.
- Handle last-minute call-offs by quickly locating and confirming replacement coverage.
- Communicate schedule changes and confirmations.
- Maintain scheduling software and master calendars.
- Coordinate provider travel and lodging for out-of-area assignments as needed.
- Prepare staffing and fill-rate reports for leadership.
- Provide general office support, including phones, correspondence, filing, and coordination with HR on new-hire onboarding logistics.
Qualifications
- High school diploma.
- At least 2 years of scheduling or staffing-coordination experience.
- Highly organized, detail-oriented, and comfortable managing multiple sites at once.
- Strong communication skills and proficiency in Microsoft Office.
- Ability to work independently and solve problems under time pressure.
Skills we look for
- Multi-site provider scheduling and calendar coordination.
- Rapid problem-solving when shifts change or coverage gaps arise.
- Clear written and verbal communication with providers and internal teams.
- Proficiency with Microsoft Office, scheduling software, and staffing reports.
Preferred qualifications
These qualifications strengthen an application but are not mandatory unless stated above.
- Associate or bachelor's degree.
- Experience in a healthcare setting.
Benefits
- Health insurance.
- Dental insurance.
- Vision insurance.
- Paid time off.